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Guided tour

A full tour of Vortex Mind

Walk the whole system, theme by theme — and see exactly what every role gets: the center, its specialists, the families they serve, and the platform operator behind it all.

Click any screen for the full story — what it does, why it matters, and how it works under the hood.

Center / ManagerSpecialistClient / ParentSuperAdmin

Scheduling & appointments

Single sessions, consultations and course sessions on a conflict-free calendar — run by the center, owned by specialists, and self-served by families.

Center / Manager
An appointment up close — status, price and history
An appointment up close — status, price and history
Center / Manager
Appointment ledger — every booking with status, price & payment
Appointment ledger — every booking with status, price & payment
Center / Manager
Master calendar across all specialists and rooms
Master calendar across all specialists and rooms
Center / Manager
Booking a session — a guided wizard: type, specialist, client, service, slot
Booking a session — a guided wizard: type, specialist, client, service, slot
Specialist
A specialist’s own appointments and session outcomes
A specialist’s own appointments and session outcomes
Specialist
A specialist’s personal calendar
A specialist’s personal calendar
Specialist
A specialist batch-schedules clients onto their calendar
A specialist batch-schedules clients onto their calendar
Specialist
Specialists manage their availability and day-off blocks
Specialists manage their availability and day-off blocks
Client / Parent
Families book, reschedule and track their appointments
Families book, reschedule and track their appointments
Client / Parent
Families self-book in a simple step-by-step flow
Families self-book in a simple step-by-step flow
Client / Parent
The family’s own calendar
The family’s own calendar
Client / Parent
Family dashboard — upcoming sessions and tasks
Family dashboard — upcoming sessions and tasks
Client / Parent
Join a waitlist and get the next free slot automatically
Join a waitlist and get the next free slot automatically
Client / Parent
Families can request a session swap to a better time
Families can request a session swap to a better time

Clients & specialists

A full CRM for everyone in your center — client profiles with history, and your specialists with their schedules, credentials and accounts.

Center / Manager
A client card — sessions, payments, homework and diagnoses in one place
A client card — sessions, payments, homework and diagnoses in one place
Center / Manager
Client CRM — profiles, parents, diagnoses, balance & history
Client CRM — profiles, parents, diagnoses, balance & history
Center / Manager
Invite and onboard staff
Invite and onboard staff
Center / Manager
A specialist card — schedule, services and credentials
A specialist card — schedule, services and credentials
Center / Manager
Specialists roster — specializations, schedules & credentials
Specialists roster — specializations, schedules & credentials
Center / Manager
Team & access — staff accounts and roles
Team & access — staff accounts and roles
Specialist
A specialist sees only their assigned clients
A specialist sees only their assigned clients
Specialist
Each specialist’s professional profile and preferences
Each specialist’s professional profile and preferences
Client / Parent
The family’s profile and notification preferences
The family’s profile and notification preferences

Courses & services

Reusable multi-week course programs and configurable service types — the backbone of recurring revenue, bookable by families.

Center / Manager
A service type up close — duration, price and booking rules
A service type up close — duration, price and booking rules
Center / Manager
Service types — duration and pricing per session kind
Service types — duration and pricing per session kind
Center / Manager
Inside a course program — sessions, capacity and pricing
Inside a course program — sessions, capacity and pricing
Center / Manager
Course programs — reusable multi-week curricula
Course programs — reusable multi-week curricula
Center / Manager
Spin up a new course program in a guided wizard
Spin up a new course program in a guided wizard
Client / Parent
Families enrol into a course program in a few taps
Families enrol into a course program in a few taps
Client / Parent
Families track their enrolled courses and progress
Families track their enrolled courses and progress

Diagnostics, homework & materials

Standardized assessments, a methodological library, and homework that flows from specialist to family.

Center / Manager
A diagnostic test up close — questions, scoring and references
A diagnostic test up close — questions, scoring and references
Center / Manager
Methodological materials library shared with specialists
Methodological materials library shared with specialists
Specialist
Specialists organize materials and requirements
Specialists organize materials and requirements
Specialist
Teaching materials a specialist assigns to clients
Teaching materials a specialist assigns to clients
Specialist
Diagnostic tests a specialist can run
Diagnostic tests a specialist can run
Client / Parent
Diagnostic results and progress over time
Diagnostic results and progress over time
Client / Parent
Homework assigned to the family by their specialist
Homework assigned to the family by their specialist

Finance & reports

Revenue, payments, balances and exportable reports — for the back office and for families.

Center / Manager
Reports — revenue, clients & specialists, exported to PDF / Excel / CSV
Reports — revenue, clients & specialists, exported to PDF / Excel / CSV
Client / Parent
Families see their balance, payments and invoices
Families see their balance, payments and invoices
SuperAdmin
Cross-tenant finance overview for the platform operator
Cross-tenant finance overview for the platform operator

Communications & notifications

Reminders and confirmations over email, push, Telegram and WhatsApp — templated, channel-aware, and respecting each family’s preferences.

Center / Manager
Email audit — every message, delivered and tracked
Email audit — every message, delivered and tracked
Center / Manager
Channel integrations — connect Telegram & WhatsApp Business
Channel integrations — connect Telegram & WhatsApp Business
Center / Manager
Notification rules — what is sent, when, and to whom
Notification rules — what is sent, when, and to whom
Center / Manager
Notification templates across email, push, Telegram & WhatsApp
Notification templates across email, push, Telegram & WhatsApp
Specialist
A specialist’s notifications
A specialist’s notifications
Client / Parent
Reminders and confirmations the family receives
Reminders and confirmations the family receives
SuperAdmin
Languages — enable the locales you serve
Languages — enable the locales you serve
SuperAdmin
Translations — edit every string, per language
Translations — edit every string, per language

Loyalty & retention

Points, tiers and rewards that keep regular families coming back.

Center / Manager
Loyalty program — earning rules, tiers and rewards
Loyalty program — earning rules, tiers and rewards
Client / Parent
Families track their points and loyalty tier
Families track their points and loyalty tier

Your brand & public site

Your colors, your domain, your public landing and marketplace presence — fully white-labeled, no code required.

Center / Manager
Branding — your colors, logo and identity
Branding — your colors, logo and identity
Center / Manager
Center settings — booking rules, payments, QR check-in & more
Center settings — booking rules, payments, QR check-in & more
Center / Manager
Landing constructor — a branded public site without code
Landing constructor — a branded public site without code
Client / Parent
Families discover centers near them
Families discover centers near them
Client / Parent
Families browse specialists in the marketplace
Families browse specialists in the marketplace
SuperAdmin
Platform-wide catalog management
Platform-wide catalog management

Platform & white-label

Operate many centers from one platform — tenants, onboarding, languages and translations, all from a single console.

Center / Manager
Appointment policies — windows, approvals, cancellations
Appointment policies — windows, approvals, cancellations
Center / Manager
Background jobs — scheduled tasks and their health
Background jobs — scheduled tasks and their health
Center / Manager
Email delivery configuration
Email delivery configuration
Center / Manager
The platform hub — every operational area in one console
The platform hub — every operational area in one console
Center / Manager
All center settings in one place
All center settings in one place
Center / Manager
Automation workers — no-show auto-close and reminders
Automation workers — no-show auto-close and reminders
SuperAdmin
Platform dashboard across tenants
Platform dashboard across tenants
SuperAdmin
All tenants — manage every center on the platform
All tenants — manage every center on the platform
SuperAdmin
Onboard new centers to the platform
Onboard new centers to the platform