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Guided tour

A full tour of Vortex Mind

Walk the whole system, theme by theme — and see exactly what every role gets: the center, its specialists, the families they serve, and the platform operator behind it all.

Click any screen for the full story — what it does, why it matters, and how it works under the hood.

Center / ManagerSpecialistClient / ParentSuperAdmin

Scheduling & appointments

Single sessions, consultations and course sessions on a conflict-free calendar — run by the center, owned by specialists, and self-served by families.

Center / Manager
An appointment up close — status, price and payment
An appointment up close — status, price and payment
Center / Manager
Appointment ledger — every booking with status, price & payment
Appointment ledger — every booking with status, price & payment
Center / Manager
Booking a session — a guided wizard: type, specialist, client, service, slot
Booking a session — a guided wizard: type, specialist, client, service, slot
Specialist
A specialist’s own appointments and session outcomes
A specialist’s own appointments and session outcomes
Specialist
A specialist’s personal calendar
A specialist’s personal calendar
Specialist
A specialist batch-schedules clients onto their calendar
A specialist batch-schedules clients onto their calendar
Specialist
Specialists manage their availability and day-off blocks
Specialists manage their availability and day-off blocks
Client / Parent
Families book, cancel and track their appointments, and can propose a slot swap or move a whole course
Families book, cancel and track their appointments, and can propose a slot swap or move a whole course
Client / Parent
The family’s own calendar
The family’s own calendar

Clients & specialists

A full CRM for everyone in your center — client profiles with history, and your specialists with their schedules, credentials and accounts.

Center / Manager
A client card — contacts, parents and diagnosis, with finance on its own tab
A client card — contacts, parents and diagnosis, with finance on its own tab
Center / Manager
Client roster — name, age, contacts, parent and diagnosis, with notes on each
Client roster — name, age, contacts, parent and diagnosis, with notes on each
Center / Manager
Specialists roster — specializations, schedules & credentials
Specialists roster — specializations, schedules & credentials
Specialist
A specialist sees only their assigned clients
A specialist sees only their assigned clients
Specialist
Each specialist's own account — photo, contact details and notification preferences
Each specialist's own account — photo, contact details and notification preferences
Client / Parent
The family’s profile and notification preferences
The family’s profile and notification preferences

Courses & services

Reusable multi-week course programs and configurable service types — the backbone of recurring revenue, bookable by families.

Center / Manager
Service types — the center's own catalog of session kinds, with a code and a description for each
Service types — the center's own catalog of session kinds, with a code and a description for each
Center / Manager
Course programs — reusable multi-week curricula
Course programs — reusable multi-week curricula
Center / Manager
Spin up a new course program in a guided wizard
Spin up a new course program in a guided wizard
Client / Parent
Families enrol into a course program in a few taps
Families enrol into a course program in a few taps
Client / Parent
Families track their enrolled courses and progress
Families track their enrolled courses and progress

Diagnostics, homework & materials

Standardized assessments, a methodological library, and homework that flows from specialist to family.

Center / Manager
Methodological materials library shared with specialists
Methodological materials library shared with specialists
Specialist
Specialists organize materials and requirements
Specialists organize materials and requirements
Specialist
Diagnostic tests a specialist can run
Diagnostic tests a specialist can run
Client / Parent
Homework assigned to the family by their specialist
Homework assigned to the family by their specialist

Finance & reports

Revenue, payments, balances and exportable reports — for the back office and for families.

Center / Manager
Reports — client lists and appointment registers with specialist, price and payment columns, exported to PDF / Excel / CSV
Reports — client lists and appointment registers with specialist, price and payment columns, exported to PDF / Excel / CSV

Communications & notifications

Reminders and confirmations over email, push and Telegram — templated, channel-aware, and respecting each family's per-channel and per-type preferences.

Center / Manager
Email audit — every message, delivered and tracked
Email audit — every message, delivered and tracked
Center / Manager
The center's notification inbox — every appointment and system alert in one place, with each person's channels and topics set on their user card
The center's notification inbox — every appointment and system alert in one place, with each person's channels and topics set on their user card
Specialist
A specialist’s notifications
A specialist’s notifications
Client / Parent
Reminders and confirmations the family receives
Reminders and confirmations the family receives
SuperAdmin
Languages — enable the locales you serve
Languages — enable the locales you serve
SuperAdmin
Translations — edit every string, per language
Translations — edit every string, per language

Loyalty & retention

Points, tiers and rewards that keep regular families coming back.

Center / Manager
Loyalty program — points and stamp-card bonuses for every completed visit, tiers that unlock a permanent discount, and rewards clients redeem for points
Loyalty program — points and stamp-card bonuses for every completed visit, tiers that unlock a permanent discount, and rewards clients redeem for points

Your brand & public site

Your colors, your subdomain, your public landing and catalog presence — white-labeled, no code required.

Center / Manager
Landing constructor — a branded public site without code
Landing constructor — a branded public site without code
Client / Parent
Families discover centers by name or specialty — each card showing its address and how many specialists it has
Families discover centers by name or specialty — each card showing its address and how many specialists it has
Client / Parent
Families browse specialists in the marketplace
Families browse specialists in the marketplace
SuperAdmin
Platform-wide catalog management
Platform-wide catalog management

Platform & white-label

Operate many centers from one platform — tenants, onboarding, languages and translations, all from a single console.

Center / Manager
Appointment policies — windows, approvals, cancellations
Appointment policies — windows, approvals, cancellations
Center / Manager
The platform hub — every operational area in one console
The platform hub — every operational area in one console
Center / Manager
Automation workers — no-show auto-close and reminders
Automation workers — no-show auto-close and reminders
SuperAdmin
All tenants — manage every center on the platform
All tenants — manage every center on the platform