Practice Management Ecosystem for Developmental Correction Centers
Run your entire center with a corporate white-label platform. Conflict-free smart scheduling, visual client pipelines, and secure messaging — all under your brand, on your own subdomain.
- White-label portal under your brand, on your own subdomain
- Conflict-free scheduling — overlaps blocked in the database, buffers kept by the auto-scheduler
- Visual Kanban pipelines for clients and therapists
- Native iOS apps for staff & families — check-in and chat work offline
Start organizing your practice today
Bring your schedule, client records, courses and payments into one place — under your own brand, on your own subdomain.
Create Account- A clear picture of your child's sessions and results
- A transparent and qualified rehabilitation path
- Appointments, charges, and balance in one place
- Direct chat with the centre's specialists
- Professional tools — without the overhead
- Evidence-based tracking and intervention planning
- Re-test with the same instrument and see the score move
- A shared library of instruments and teaching materials
Built for Professionals
Full control over staff, branding, and compliance.
Center directors need complete visibility across all operations. Vortex Mind provides a single dashboard for managing staff, schedules, clients, and billing — under your own brand, with your center's data kept apart from every other center's.
- Your Brand, Your Portal: Launch your center under its own subdomain with custom colors, logos, and branding that parents trust.
- Zero Double-Bookings: The smart scheduling engine automatically detects conflicts, prevents overlaps, and handles mass-rescheduling with one click.
- Enterprise-Grade Security: Strict role-based access ensures every user sees only what they're authorized to — therapists, parents, and admins each get their own controls.
Focus on your work, not paperwork.
Therapists shouldn't spend time juggling calendars and chasing parents on messengers. Vortex Mind gives you a clear daily schedule, built-in progress tracking, and direct communication — all in one place.
- Visual Client Pipelines: See every client's journey from intake to active sessions on interactive drag-and-drop boards. No one falls through the cracks.
- Built-In Breathing Room: Every session automatically includes prep and wrap-up buffers, so you're never rushed between back-to-back clients.
- Homework & Materials: Assign exercises with attached materials, review what comes back, and grade it — all within the platform.
A transparent "comfort zone" for your families.
Parents want peace of mind. Vortex Mind provides a clear, branded portal where they can see upcoming appointments, get instant updates, and communicate directly with therapists — without insecure messengers.
- Secure In-App Chat: Private, real-time messaging between parents and therapists — no more WhatsApp groups or lost messages.
- Instant Notifications: Push alerts when a session is moved, completed or missed, and when a balance goes unpaid — plus emails confirming or cancelling a booking, and a reminder before each session.
- Mobile App: A full-featured native iOS app, so parents stay connected from anywhere.
Professional practice — without the corporate costs.
Independent specialists deserve the same tools as large centers. Set up your own branded portal, manage clients visually, and run your practice from anywhere — the phone keeps working when the network does not.
- Client Pipeline: Manage new leads and active clients through visual drag-and-drop boards that keep your practice organized.
- Works Offline: Mark a child as arrived with no network — the action queues and goes through the moment you reconnect.
- Simple Billing: Track payments, balances and partial payments — all in one place.
See the whole system in action
A guided tour across every role — managers, specialists, families and the platform — organized by what the system actually does.
Core Features
Everything you need to run an efficient practice
Kanban CRM for Clients
More than simple databases: drag-and-drop Kanban pipelines for HR (therapist recruitment) and client funnels, where every card you move is saved the moment you drop it.
Smart Scheduling
Dynamic weekly calendar with conflict detection. Support for complex recurring slots, instant waitlist routing, and automatic schedule optimization.
Real-Time Communication
Built-in chat and a global notification bell: parents and specialists communicate instantly — without insecure third-party messengers.
Smart Notifications
Push notifications and automatic email reminders for confirmations, schedule changes and payments — and every email sent is written to a delivery log.
Native iOS Apps
Two native iOS apps — one for your team, one for parents. Schedules, booking, secure chat and push notifications; check-in queues with no network and goes through when you reconnect.
Per-Tenant Data Isolation
Every request is scoped to a single center by database-level tenant filters, so one center's data never reaches another. Phone numbers and email addresses are additionally encrypted at rest.
Courses & Multi-Session Programs
Build multi-session programs from reusable presets — a guided wizard auto-assigns specialists, holds the slots, and generates each child's full schedule.
Reschedule & Swaps
Move a session in two clicks, or let clients request a swap — every move is re-checked against conflicts and availability, and database-level exclusion constraints make a double-booking impossible.
Finance & Payments
Per-client balances, online checkout, partial payments and idempotent refunds. Track revenue, outstanding debt and payment status across the entire center.
Homework & Diagnostics
Assign homework with attached materials, keep a teaching-materials library, and run standardized diagnostic tests — every result is stored on the child's record.
Child Development Progress Tracking
A comprehensive system for tracking and assessing the developmental progress of children with special needs. The feature that sets Vortex Mind apart from competitors.
For Parents
- Every screening result — score, risk band, and interpretation
- The full history of sessions, by date
- Homework with materials and the specialist's feedback
- Notifications about appointments, homework, and messages
For Specialists
- Score sessions against the standardized instruments your center works with — questions, scoring rules and risk thresholds are yours to define.
- Per-instrument statistics: sessions run, sessions completed, and average score.
- Homework with an attached teaching material and the specialist's written review of what the family sends back.
For Parents (Portal)
- Separate branded client portal with Google OAuth and OTP login.
- The history of diagnostic sessions, with scores and risk bands.
- Push notifications for appointments, homework, and messages.
How It Works
From sign-up to the first appointment in the calendar
Add Clients
Create client profiles with all necessary information: name, contacts, diagnosis, and notes.
Book Appointments
Pick a client, date and time, and service type — the price is filled in automatically from your service catalogue. Done!
Track Progress
Run standardized screenings, assign homework with materials, and review what comes back.
Generate Reports
Export client and appointment reports as PDF or CSV for any period.
Your center in everyone's pocket
Two purpose-built native iOS apps — one for your team, one for families — on the same real-time backend as the web platform. Built in SwiftUI, with push notifications; check-in queues offline and the conversation stays readable with no network.
Vortex Mind — for Staff
Therapists & administrators- Today's schedule & full calendar at a glance
- Book, reschedule & swap appointments on the go
- Client cards, homework, diagnostics & teaching materials
- Real-time chat & push notifications
- Specialists manage their own day-offs, schedule blocks & availability
- Check-in works with no network and syncs when you reconnect
Vortex Mind — for Parents
Families & guardians- Upcoming sessions & a clear family calendar
- Book sessions & enroll in courses
- Follow progress & diagnostic results
- Secure chat with your child's specialists
- Payments, balance & loyalty in the app
- Instant push alerts for schedule changes & messages
iPhone & iPad · Android apps on the roadmap
Built for Special Needs Professionals
Vortex Mind was born from a simple observation: correction centers and independent specialists deserve software of the same caliber as any modern industry — without the corporate price tag and complexity.
We combine deep behavioral health expertise with modern cloud architecture to build a platform that adapts to your workflow, not the other way around.
Contact Us
Schedule a personalized demo or ask any question about deployment, pricing, and data migration.